Oral Presentation Guidelines

It is a longstanding tradition within the Society to hold only plenary talks. These create a shared experience for the conference attendees, and do best at improving our collective knowledge. In order to present diverse topics in a way that can be appreciated by the full audience, we as chairs strongly encourage you to take the following guidelines into account while preparing your oral presentation.

You will be addressing fellow precision engineers, but the broad range of backgrounds and experiences means that not everyone will be intimately familiar with the technical area of your talk. It is therefore critical that you establish the required context to enable the audience to develop sufficient facility to understand your talk. Specifically:

  • Begin your presentation with a clearly-stated objective and main finding. This establishes the structure for the audience to build their understanding around.
  • Set the context and motivation for your work at the beginning. Address the following questions:
    • Why have you chosen to do this work?
    • What has been done before, and by who?
    • How is my work novel or different?
  • Avoid the use of acronyms, jargon, and terms-of art related to your work that are not broadly understood by the community.
  • Highlight the precision engineering principles that are applicable to your work. This is critically important in building a thread throughout all of the conference presentations.
  • Present only key equations and mathematical detail. It is hard for most people to evaluate a slide full of equations during the brief time that a slide is projected. Use graphical representations instead where possible.
  • Label graphs clearly; use fonts and colors that project onto a large screen with sufficient contrast.
  • Please check spelling and grammar.
  • End your presentation with a succinct summary and/or conclusions as appropriate.

Multimedia presentations with video or animation are welcomed. However, be prepared to offer an alternative if when tested the video/animation content does not work; especially when the content has significant impact on the goals of the presentation. We strongly suggest you project your presentation on a large screen prior to your arrival at the conference. We also encourage you to test your presentation on the projector at the conference venue on the day before your presentation at the conference venue in order to allow you sufficient time to make any required changes. The session chairs will be happy to facilitate this.

The oral presentations will be on dual screens, in 16:9 (widescreen) aspect ratio. Presentations at the Meeting are typically followed by questions. Please make sure to time your talk to allow for questions as this provides you with feedback and an opportunity for dialog with the audience. Unless otherwise specifically informed by the session Chairs, each talk is allowed 15 minutes with 3 minutes for questions.