2018 Winter Topical Meeting

Precision Engineering for Micro and Nanotechnology

Thursday – Friday, February 1-2, 2018
Lawrence Livermore National Laboratory
Livermore, California, USA

Meeting Chairperson:
Robert M. Panas, Lawrence Livermore National Laboratory

PowerPoint Protocol for Large Scale Viewing

Following are some guidelines to help speakers create excellent PowerPoint Slides for large-scale viewing.

  • The aspect ratio of the LCD projector 16:9.  If you are using PowerPoint 2013 or later, PowerPoint will automatically format slides in the 16:9 ratio.  If you are using an earlier version of PowerPoint, the default ratio is 4:3 and you will need to convert it to 16:9.
  • Make your first or second slide an outline of your presentation, using only main points for the outline. Follow the order of your outline during your presentation.
  • You should present 1-2 slides per minute.
  • Include 4-5 points per slide.
  • Use key words and phrases – don’t be too wordy.
  • Present one point at a time.  This will help the audience concentrate on what you are saying instead of reading ahead.
  • Occasional animation is fine, but do not include too much animation, animation that is distracting or animation that might take away from your credibility.
  • Use at least a 25-point font.  Use different size fonts for main and secondary points. Use standard fonts like Times New Roman, Arial or Helvetica and do not capitalize letters unless it is necessary; capitalized letters are hard to read.  Words show up better if you add drop shadows to text. Use thick lines and large fonts for your plots.
  • Use a color for the text that sharply contrasts with the background of the slide.
  • Using a different text color for emphasis is fine, but do not over-do. Using too much color for text is distracting.
  • Use backgrounds that are simple and attractive and use the same background throughout the presentation.
  • Use graphical data where possible and always title and label graphs.  Using charts and words make it difficult for the audience to quickly see the trends.
  • Present only key equations and mathematical detail. It is hard for most people to digest a slide full of equations during the brief time that a slide is projected. Use graphical representations instead where possible.
  • Proof read your slides for spelling mistakes, repeated words and grammatical errors.  It is ALWAYS a good idea to have someone else proof your slides for these type of errors.
  • Use an effective closing.  Use a conclusion slide to summarize the main points of your presentation and future research.
  • Embedded Videos:  Pictures, photos, large colorful graphs and videos make a great addition to any PowerPoint slide.  While PowerPoint embeds image files directly into the file when you save them, PowerPoint does NOT embed video files.  Instead a link is made to the video file.  Copy the video clips you want to insert into the same folder as the PowerPoint file.  This will eliminate the problem of PowerPoint losing the link to the file.  Be certain to bring the video files as well as the PowerPoint files to the Meeting.
  • Consider asking an experienced presenter to review your slides for any possible format suggestions. ASPE recommends that you rehearse your presentation in front of your colleagues before you come to the meeting to confirm the duration, content, and readability of your presentation.  If you cannot read your slide on your computer from a distance of 10 feet away, we will not be able to do so either on a larger screen in a darkened room.