ASPE Bylaws


Version 8………4-18-95; For the regulation, except as otherwise provided by its Articles of Incorporation and Constitution, of American Society for Precision Engineering, described as ASPE (A State of North Carolina Nonprofit Corporation)

Article 1. OFFICES

Principal Office. The principal office for the transaction of business of the Corporation (herein called the Society) in North Carolina shall be in the County of Wake. The Society may also have offices at such other places, within or without the State of North Carolina as its purpose and business may require, and as the Board of Directors may from time to time designate.

Article 2. IDENTIFICATION OF MEMBERS, CORPORATE SPONSORS, AND EMBLEMS

A. Members and Student Members. Members and Student Members in good standing shall be identified by appropriate cards issued to them annually upon receipt of their annual dues, if any. Members may wear an official lapel pin, if any.

B. Honorary and Fellow Members. Honorary and Fellow Members shall be presented a certificate of award. Their membership cards shall bear an appropriate designation indicating their grade, and this designation may be appended to their names and signatures. The membership cards of Fellow Members shall be issued to them annually upon receipt of their annual dues, if any.

C. Corporate Sponsors. Corporate Sponsors shall be admitted upon the recommendation of the Membership Committee and approval by the Board of Directors. A corporate sponsor from time to time shall be listed in the Society’s publications. A certificate of sponsorship shall be issued to those sponsors and may be displayed by them. A corporate sponsor may designate two employees to individual memberships.

D. Emblems. The Society may from time to time provide its officers with such pins or emblems as shall be determined by the Board of Directors.

Article 3. MEETING OF MEMBERS

A. Regular Meetings. A regular meeting of members shall be held each year, at the specific time and place within the United States designated by the Board of Directors. The regular meeting shall be known as the Annual Meeting. At such meetings reports from officers and committees regarding the affairs of the Society shall be presented, and such other business as may properly come before the meeting shall be conducted.

B. Notice of Regular Meetings. Notice of each regular meeting shall be given to each member entitled to vote, either personally, by mail, or by written communication, addressed to the member at their address appearing on the books of the Society or given by them to the Society for the purpose of notice. A member entitled to vote is a voting member whose dues are paid up prior to the mailing of any ballot, proxy, or notice. If a member gives no address, notice shall be deemed to have been given them if sent by mail or by other written communication addressed to the place where the principal office of the Society is situated. All such notices shall be sent to each member entitled thereto not less than 20 nor more than 90 days before each regular meeting. Such notices shall specify the place, day, and hour of such meeting and the general nature of the matters to be considered.

C. Quorum. The presence in person or by proxy of members having 20 percent of the voting power shall constitute a quorum for the transaction of business at any meeting of members.

D. Adjourned Meeting and Notice Thereof. Any meeting, whether or not a quorum is present, may be adjourned from time to time by the vote of a majority of the votes represented either in person or by proxy, but in the absence of a quorum no other business may be transacted at such meeting.

E. Consent of Absentees. The transactions of any meeting of the members, however called and noticed, and wherever held, shall be as valid as though taken at a meeting duly held after regular call and notice, if a quorum is present either in person or by proxy, and if, either before or after the meeting, each of the persons entitled to vote, not present in person or by proxy, signs a written waiver of notice, or a consent to the holding of the meeting, or an approval of the minutes thereof. All such waivers, consents, and approvals shall be filed with the corporate records or made part of the minutes of the meeting.

F. Proxies. Every person entitled to a vote or that executes consent shall have the right to do so either in person or by one or more agents authorized by a written proxy executed by such person or their duly authorized agent and filed with the Secretary of the Society. Persons acting as proxies must be members of the Society.

Article 4. DIRECTORS

A. Conduct Business

(1) To manage and control the affairs and business of the Society, and to make such rules and regulations not inconsistent with law, society constitution, or with the Articles of Incorporation, or the Bylaws, as they may deem best.

(2) To borrow money and incur indebtedness for the purposes of the Society, and to cause to be executed and delivered therefore, in the corporate name, promissory notes, bonds debentures, deeds of trust, mortgages, pledges, or any other evidence of debt and securities therefore.

B. Number of Directors. The authorized number of Directors shall be set forth in the Constitution.

C. Disqualification. An elected Director serving one 3-year term shall not be eligible to run for re-election until one calendar year shall have elapsed as called for in the Constitution. Service as ex officio member of the Board of Directors shall not be subject to the provisions of this subsection.

D. Place of Meeting. Regular meetings of the Board of Directors shall be held each year at any time and place within the United States which has been designated from time to time by the Board. Notice of regular meetings shall be given at least 14 days before the date of the meeting in accordance with the Constitution.

E. Quorum. In accordance with the Society Constitution a majority of the authorized number of voting Directors shall be necessary to constitute a quorum for the transaction of business, except to adjourn as hereinafter provided. Every act done or decision made by a majority of the Directors present at a meeting duly held at which a quorum is present shall be regarded as an act of the Board of Directors.

F. Waiver of Notice. The transactions of any meeting of the Board of Directors, however called and noticed, or wherever held, shall be as valid as that business transacted at a meeting duly held after regular call and notice, if a quorum be present, and if either before or after the meeting each of the Directors not present signs a written waiver of notice or a consent to holding such meeting or an approval of the minutes thereof. Such waivers, consents, or approvals shall be filed with the corporate records or made part of the minutes of the meeting.

G. Action Without a Meeting. Any action required or permitted to be taken by the Board of Directors may be taken without a meeting, if all members of the Board shall individually or collectively consent in writing to such action. Such written consent or consents shall be filed with the minutes of the proceedings of the Board. Such action by written consent shall have the same force and effect as the unanimous vote of the members of the Board of Directors.

H. Adjournment. A quorum of the Directors may adjourn any Directors’ meeting to meet again at a stated day and hour; provided, however, that in the absence of a quorum, a majority of the Directors present at any Directors’ meeting may adjourn from time to time until the time fixed for the next regular meeting of the Board.

Article 5. NUMBER OF OFFICERS

The officers of the Society shall be in accordance to the Society Constitution: a President, a Vice President, a Secretary, and a Treasurer. The Society shall have an Executive Director who shall be an appointed ex officio member of the Board of Directors. The Society may also have, at the discretion of the Board of Directors, such other officers as may be appointed.

Duties of Officers

A. President. The President shall be the chief executive officer of the Society, shall preside at all meetings of the Board of Directors in accordance with the Constitution, and shall be a non-voting member of all standing and support committees of which the President is not otherwise a regular member. At all meetings of the members, the President shall have the general powers and duties of management usually vested in the chief executive officer of a corporation, and shall have such other powers and perform such other duties as may be required of the President from time to time by the Board of Directors. The President may appoint advisory committees and define the duties of such committees.

B. Vice President. The Vice President shall be the President Elect of the Society, and the Vice President in office at the time of a vacancy in the office of President, or upon expiration of the term of the President, shall become the President of the Society. In absence of the President, the Vice President shall preside at all meetings of the members and of the Board of Directors, and shall have such other powers and duties as may be prescribed by the Board of Directors, the President, or the Bylaws. Acting as President-Elect, the Vice President shall become familiar with the operations of the Society during the Vice President’s term and shall serve as a nonvoting member of all standing and support committees of which the Vice President is not a regular member. The Vice President shall nominate non-elected committee chairpersons and members to service during the Vice President’s term as President, and shall present these nominations for approval by the Board of Directors no later than the last regular meeting of the Board of Directors prior to the beginning of the Vice President’s term of office as President. The Vice President shall also carry out any additional duties as requested by the President.

C. Secretary. The Secretary shall perform the following functions in addition to those required by the Constitution:

(1) Keep minutes and cause to be kept, at the principal office or such other place as the Board of Directors may order, a book of minutes of all meetings of Directors and members, with the time and place of holding, whether general or special, and if special, how authorized, the notice thereof given, the names of those present at Directors’ meetings, the number of members present at members’ meeting and number entitled to vote, and minutes of the proceedings.

(2) Have such other powers and perform such other duties as may be prescribed by the Board of Directors or by the Bylaws.

D. Treasurer. The Treasurer shall be the Chief Financial Officer of the Society and shall perform the following functions in accordance to the Constitution.

(1) Keep and maintain, or cause to be kept and maintained, adequate and correct accounts of the properties and business transactions of the Society, including accounts of its assets, liabilities, receipts, disbursements, gains, losses, capital, surplus, and shares. The books of account shall at all reasonable times be open to inspection by any Director.

(2) Receive and deposit, or cause to be received and deposited, all monies and other valuables in the name and to the credit of the Society with such depositories as may be designated by the Board of Directors.

(3) Disburse, or cause to be disbursed, the funds of the Society in any manner authorized by the Board of Directors.

(4) Render to the President and the Directors, whenever they request it, an account of all the Treasurer’s transactions as Treasurer and of the financial condition of the Society.

(5) Be responsible for the financial operations of the Society to ensure that they reasonably conform to the budget submitted by the Treasurer and approved by the Board of Directors; make a quarterly financial report to the Board of Directors and other reports as directed by the President.

(6) Prepare, or cause to be prepared, financial and tax reports as required by local, state, and federal governments, based on the corporate records and other financial information.

E. Executive Director. In addition to the officers herein above specified, this corporation shall have an Executive Director. In accordance with the Constitution, the Executive Director shall be appointed by the Board, and will serve at the pleasure of the Board. The Executive Director shall conduct the routine business of the Society. The Executive Director shall as necessary:

(1) Assist the Annual Meeting Committee Chairperson in organizing all administrative, financial, and technical aspects of technical seminars, joint meetings with other societies and other such meetings.

(2) Assist the Publications Committee Chairperson, if one, and Journal Editor, if one, in all administrative, financial, and technical aspects of publishing proceedings, journals, and other such publications as the Society may have.

(3) Assist the Secretary and Treasurer in carrying out their respective duties.

(4) Perform such other duties as may be assigned by the Board of Directors.

F. Qualification of Officers. No person shall serve as an officer of this Society unless that person shall have been a member in good standing of the Society for at least three full fiscal years. No person shall be qualified to serve as the President of the Society for more than one consecutive term of office, plus that portion (if any) of the unexpired term of the preceding President filled by the person in question.

G. Election of Officers. The President, Vice President, Secretary, and Treasurer shall be elected to their respective offices in accordance with ARTICLE IV and VI of the Constitution.

(1) Nominations. The nominations shall be made by a majority vote of the Nominating Committee as called for in the Constitution. The Chairperson of the Nominating Committee shall notify each of the nominated candidates of their nomination. It shall be the responsibility of the Nominating Committee Chairperson to obtain the approval of the candidate. In determining such nominations, the Nominating Committee shall consider, among others, all candidates recommended by any member. The nominations shall remain open until the end of the Annual Meeting.

2) Mode of Election. The nominees for each office shall be listed on a secret ballot. The Nominating Committee shall prepare a brief sketch of the qualifications of each candidate which shall accompany the ballot.

Ballot packages shall be mailed to all members entitled to vote within 10 days after the Annual Meeting. Thirty days after the mailing the ballots shall be opened and counted by the Nominating Committee which shall certify, in writing, the tally to the President. The results shall be officially announced to the membership by mail.

H. Installation of Officers. Installation of officers and directors is effected by notification of the membership. Upon assuming office, each new officer shall receive from their predecessor all corporate records and papers pertaining to that office.

I. Term of Office. Directors’ terms are for three years per ARTICLE VI of the Constitution. The President, Vice President/President-elect, and the Chairperson, Chairperson-Elect of the Nominating Committee shall each hold office for one year. Other officers may serve multiple terms if nominated and elected.

J. Subordinate and Miscellaneous Business Officers. The Board of Directors may appoint, and may empower the President or Vice President to appoint, such other officers as the business of the Society may require, each of whom shall hold office for such period, have such authority, and perform such duties as the Board of Directors may from time to time determine. Any officer may resign at any time by giving written notice to the Board of Directors or to the President, or to the Secretary of the Society. Any such resignation shall take effect at the date of the receipt of such notice or at any later time specified therein; and, unless otherwise specified therein, the acceptance of such resignation shall not be necessary to make it effective.

K. Vacancies and Disabilities.

(1) Vacancies. A vacancy in any officer position shall, except as provided by in Sec. 10 of ARTICLE VI of the Constitution, be filled by an appointment by the President with the approval of two-thirds of the members of the Board of Directors.

(2) Disabilities. In the prolonged absence or disability of the President and the Vice President, the Board of Directors shall appoint another acting President from the elected officers who shall perform all the duties of the President and when so acting shall have all the powers of and be subject to all the restrictions upon the President.

Article 6. COMMITTEES

A. Standing Committees. Non-elected Chairpersons of standing committees shall be appointed (subject to approval by the Board prior to the Annual Meeting) by the President-elect to serve during the President Elect’s term as President. Upon the President Elect’s failure to do so, those chairpersons may be appointed by the Board of Directors. Standing committees shall be constituted for the purpose of investigation, study, and recommendation within particular areas of administrative concern. Members of a standing committee shall be appointed from among the voting members of the Society by the Chairperson of the committee, and presented to the Board of Directors by the President- Elect for confirmation.

Standing committees shall report and make recommendations to the President, at the President’s request, through the individual committee chairpersons. The standing committees of the Society shall be:

1. Nominating Committee

2. Publications Committee

3. Conference Planning Committee

4. Education Committee

5. Membership Committee

6. Constitution and Bylaws

B. Support Committees. Chairpersons of support committees may be appointed from time to time by the President for investigation, study, and recommendation within particular areas of administrative concern. Members of a support committee shall be appointed from among voting members of the Society by the Chairperson of the committee. Support committees shall be dissolved upon the completion of their duties or upon the expiration of the term of the President, unless previously relieved or unless advised to continue on a pro tempore or permanent basis by the President-elect Support committees shall report and make recommendations to the President through the individual committee chairpersons.

C. Standing and Support Committee Duties.

1. Nominating Committee. The Nominating Committee Shall consist of a chairpersons and members as described in ARTICLE VI of the Constitution. It is charged with responsibilities described in the Constitution and in Article 5, Sections G(1) and G(2). In addition, it may make recommendations of qualified candidates to fill vacancies in offices, other than that of President, created by reasons of resignation, inability to function, removal from office, or the creation of a new office.

2. Publications Committee. The Publications Committee shall consist of a chairperson and may have other voting members. Its duties shall be (i) to assist the Publications Chairperson and various editors, (ii) to monitor the publications of the Society, (iii) to ascertain that the editorial content of the printed matter distributed in the name of the Society meets guidelines recommended by the Publications Committee and approved by the Board of Directors and is appropriate to the technical and ethical standards of the discipline, and (iv) to stimulate the expansion of the services rendered by the Society through its publications. The committee shall, in addition, prepare statements of editorial policy for the guidance of contributors to, or editors of, the Society’s publications.

3. Conference Committee. The Conference Committee shall consist of a chairperson and may have other voting members appointed by the chairperson.

The Conference Committee shall have oversight responsibility for all aspects of the Society’s technical symposia activities, working in concert with and through the appropriate Society technical and executive staff.

4. Education Committee. The Education Committee shall consist of a chairperson and other voting members as required. Its responsibilities shall be to maintain surveillance of the educational activities of the Society, to monitor the quality of education programs conducted in the name or under the sponsorship of the Society, to stimulate expansion of educational services provided by the Society, and to coordinate the Society’s educational activities with other institutions and organizations.

5. Membership Committee. The Membership Committee shall consist of a chairperson and other voting members. It shall be responsible for membership campaigns and shall review and grade applications for regular and student memberships consistent with the standards set forth in the Constitution. The committee shall, at the request of the President or Board of Directors, consider and recommend revisions in those standards for further review and recommendation.

6. Constitution and Bylaws. The Constitution and Bylaws Committee shall consist of a chairperson and other voting members. It shall be responsible for drafting and getting approval for all changes to the Constitution and Bylaws.

Article 7. PUBLICATIONS

A. Publications. The Society may publish a journal and other technical and educational material designed to further the objectives of the Society.

B. Editorial Policies. The Society editorial policies shall conform to the purpose, goals and standards of the Society as recommended by the Publications Committee and approved by the Board of Directors.

Article 8. DUES

A. Dues. All dues shall cover a period of one year and shall be due and payable at the annual conference date or other date designed by the Directors at the Society’s office designated for that purpose by the Board of Directors.

B. Rates. The membership dues for the Student Members has been set at $25.00. Regular and Fellow Members has been set at $50.00 and may be changed from time to time, subject to approval by the Board of Directors. Fellow Members shall pay the same dues as Regular Members. No dues shall be collected from Honorary Members, and no waiver or reduction of established dues shall be permitted except with the prior authorization of the Board of Directors.

C. Corporate Members. The dues for Corporate Members has been set at $1,000 and may be changed from time to time by the Board of Directors.

D. Member in Arrears. A member in arrears shall be notified by mail sent to the last known address. If dues are not paid by 180 days following the due date, the member shall be dropped from the roster and shall have no further rights or privileges in the Society or its property. A member in arrears for not more than one year may be reinstated by payment of such dues as are in arrears.

Article 9. FINANCES

A. Fiscal Year. The fiscal year of the corporation shall be from November 1 to October 31.

B. Review of Financial Statements. A review by a Certified Public Accountant of the financial statements and accounts shall be made at intervals authorized by the Board of Directors. Those reviews shall be undertaken under the cognizance of the Board of Directors.

C. Budget. Upon 30 days prior notice, local sections, if any, shall submit their annual budget request to the Treasurer. An annual operating budget for the Society shall be prepared by the Treasurer, and revised by the Board of Directors for approval. The budget shall reflect anticipated operating expenditures and anticipated income of the Society. It shall guide the officers in their management of the financial affairs of the Society.

Article 10. LOCAL SECTIONS AND WORKING GROUPS

A. Charter Authorization. Local sections and working groups of the Society may be authorized by the Board of Directors on receipt of written petition for a local section or working group signed by a minimum of 15 members in good standing and/or applicants for membership of the Society, subject to the restriction that local sections or working groups shall engage only in those activities consistent with the objectives of the Society as determined by the Board of Directors.

B. Membership. Only members of the Society in good standing residing within a local section area shall be considered members of that local section. Each local section shall designate a place as headquarters.

C. Officers. Local sections and working groups shall elect their own officers, nominees, and appoint committees, adopt bylaws and/or make any rules for their government that are consistent with the Articles of Incorporation, Constitution, and Bylaws of the Society.

D. Charter Revocation. Should the membership of any local section or working group fall below 10 person, the average attendance of meetings thereof not warrant the expense of maintaining the local section or working group, or the local section or working group fail to fulfill its responsibilities under the Articles of Incorporation, Constitution, or Bylaws, the Board of Directors may cancel its authorization.

E. Student Chapters. Student local sections of the Society may be authorized in any college, university, or technical institute of collegiate standing. Notwithstanding the introductory language of section 10A, upon written petition by 10 or more members in good standing and/or applicants for Society membership and their faculty advisor, the Board of Directors may grant such authorization. Student local sections shall comply with all provisions of these Bylaws applicable to local sections except as specified by this section with respect to the number of persons petitioning for authorization as a local section.

F. Limits of Authority. A local section or working group shall not have authority to act for or in the name of the Society and shall not incur any financial obligations in the name of the Society.

Article 11. MISCELLANEOUS

A. Inspection of Corporate Records. The membership register, the books of account, Articles of Incorporation, Constitution, Bylaws and minutes/proceedings of the meetings of the members, directors, the standing committees, and other committees shall be open to inspection upon written demand of any member at any reasonable time.

B. Checks, Drafts, and Other Money Orders. All checks, drafts, or other orders for payment of money, notes, or other evidences of indebtedness issued in the name of or payable to the Society shall be signed or endorsed by such person or persons and in such manner as from time to time shall be determined by resolution of the Board of Directors.

C. Execution of Contracts and Other Instruments. The Board of Directors, except as in the Bylaws otherwise provided, may authorize any officer or officers, agent or agents, to enter any contract or execute any instrument in the name of and on behalf of the Society, and such authority may be general or confined to specific instances. Unless so authorized by the Board of Directors, no officer, agent, or employee shall have any power or authority to bind the Society by any contract or to pledge its credit or to render it liable for any purpose or to any amount.

D. Construction and Definitions. Unless the context otherwise requires, the general provisions, rules of construction, and definitions contained in Chapter 55A of the General Statutes of North Carolina, entitled “Non-Profit Corporation Act”, and several amendments thereto shall govern the construction of these Bylaws. Without limiting the generality of the foregoing, the masculine gender includes the feminine and neuter, the singular number includes the plural, and the plural number includes the singular, and the term “persons” includes a corporation as well as a natural person.

E. Indemnification of Directors, and Officers. Each Director, or Officer now or hereafter serving the corporation, and each person who, at the request of or on the behalf of the corporation, is now serving or hereafter serves as a Director, or Officer of any other corporation, and the respective heirs, executors, and administrators of each of them, shall be indemnified by the corporation to the fullest extent provided by the law against all costs, expenses, judgments, and liabilities, including attorney’s fees reasonably incurred by or imposed upon the person in connection with or resulting from any claim, action, suit, or preceding, civil or criminal, in which the person is or may be made a party by reason of the person being or having been such Director, or Officer, whether or not the person is a Director, or Officer at the time of incurring such costs, expense, judgments, and liabilities, provided that the person acted in good faith and in a manner the person reasonably believed to be in, or not opposed to, the best interests of the corporation. The termination of any action, suit, or preceding by judgment, order, settlement, or conviction or upon a plea of nolo contendere or its equivalent shall not, of itself, create a presumption that the person did not act in good faith and in a manner which the person reasonably believed to be in, or not opposed to, the best interests of the corporation. The foregoing right of indemnification shall not be exclusive of other rights to which such Directors, or Officers may be entitled as a matter of law. The Board of Directors may obtain insurance on behalf of any person who is or was a Director, Officer, employee, or agent against any liability arising out of the person’s status as such, whether or not the corporation would have the power to indemnify the person against such liability.

Article 12. AMENDMENTS 1987— February 2013

Article 3. Meetings of Members

  • ASPE will pay for the airfare, hotel and conference registration of the distinguished contributor at the Annual Meeting. (Mar, 1989)
  • Student members of ASPE will be charged 1/2 price for tutorials and can attend the technical meeting without cost. (Mar, 1989)
  • Spring conference can be planned if a champion and topic are presented to the Board. (Sept, 1989)
  • ASPE Annual meeting will be in October or November. (Sept, 1989)
  • Student Members of ASPE may attend the technical meeting and tutorials at reduced cost. (May 3, 2003)
  • One conference registration fee will be provided to the conference chairperson (or the one registration fee may be divided between conference co-chairpersons). (April 21, 2013)

Article 5. Number of Officers

  • Non-attendance of a Board member for three consecutive Board meetings constitutes a vacancy on the Board, and at the discretion of the Board, the member can be replaced. The new member will be appointed by the President with the approval of two-thirds of the Board. (July, 1989)
  • Two members of the same organization can be on the Board at the same time. (Oct, 1988)
  • Nominations for the Board will be open until the end of the Annual Meeting. (Mar, 1989)
  • Ballot packages shall be mailed to all members entitled to vote within 15 business days after the Annual Meeting so long as the 15th day is on or before November 30. (October, 2007)
  • The results shall be officially announced to the membership by mail and/or via the ASPE website. (October, 2007)

Article 6. Committees

    • (C. Standing and Support Committee Duties) (1. Nominating Committee.) In addition to previously stated duties, the Nominating Committee shall determine if qualified candidates exist for the ASPE Distinguished Service and Lifetime Achievement Awards. The Nominating Committee shall present a list of these candidates along with the candidate’s biographical data to the Board of Directors for consideration. (November 10, 2001) The Nominating Committee shall also determine if qualified candidates exist for two Precision Engineering Associate Editors and shall present a list of these candidates along with the candidate’s biographical data to the Board of Directors for consideration.  A timetable for the committee activities follow:

1. by January 1 – organize the initial meeting to prepare lists of candidates, including Board of Director positions, Lifetime Achievement and Distinguished Service Awards (if applicable) and two Precision Engineering Associate Editors.

2. By the Spring Board Meeting (or mid-April), finalize the list of candidates for elected positions (November 3, 2010)

3. A Lifetime Achievement Award recipient must be a member or past member of ASPE. (October 21, 2012)

Article 7. Publications

  • The Journal of the ASPE will be Precision Engineering: Journal of the American Society for Precision Engineering (Jan, 1997)
  • Reviewing of papers of the Journal Precision Engineering: Journal of the American Society for Precision Engineering will be coordinated by Publications Committee. The committee will contact reviewers and Headquarters will send out manuscripts and follow-up. (Sept, 1988)
  • A protocol was adopted for issuing communications on behalf of ASPE. Involves preparation of draft, submission to Board, inclusion of comments by Board members, and final approval by President and Executive Director. (Jan, 1987)
  • Cost of ASPE publications will be twice the printing/handling charges to members and 2.5x to non-members. (July, 1989)
  • Publications committee may recommend the use of outside publisher and in consultation with headquarters agree on mechanics of sales agreement and get Board approval. (Sept, 1989)

Article 8. Dues

  • Any retired member has the option of paying student dues. (April, 1988)
  • Beginning January, 1992, Regular and Fellow Members dues have been raised to $60.00 to cover the cost of the Journal. (September, 1990)
  • Dues for student members will be approximately equal to half the regular member rate (February, 1993)
  • Dues were increased from $60.00 to $65.00 for Regular & Fellow Members. (November, 1993)
  • The grade of “Member” has been divided into two categories: “Regular Member” with an annual membership fee of $85 and “Sustaining Member” with an annual membership fee of $150. (October 20, 2002)
  • The annual Student Membership fee is $40. (October 20, 2002)
  • “Corporate Sponsors” have been divided into two categories: “Regular Corporate Sponsors” with an annual sponsorship fee of $1,500 and “Sustaining Corporate Sponsors” with an annual sponsorship fee of $2,000. (October 20, 2002)
  • Members of the ASPE who have retired from the workplace (either 65 or not) have the option of paying student dues and registration fees at ASPE events. (October 26, 2003)

Article 10. Local Sections and Working Groups

  • To qualify as a student chapter, the membership shall include at least one faculty advisor and two student members, one serving as President and one as Secretary.  The role of Treasurer shall be appointed to one of the members or assigned by election.  Other roles, including Vice President, may be assigned at the discretion of the chapter. (October 28, 2013)

Article 9. Finances

  • The fiscal year will coincide with the calendar year. (October, 1997)
  • A full financial audit will be performed every 5 years (beginning with 1997), with a comfort letter supplied by the auditor on the other years (October, 1998)

Article 11. Miscellaneous

  • It shall be the policy of the ASPE that all papers submitted by an ASPE member be given a forum for presentation at the annual meeting at least as a poster and that it be published in the collection of conference abstracts as a standard abstract. If the Conference Organizing Committee deems that the paper does not meet their quality standards, they may so indicate by a politely worded footnote in the published collection of abstracts. (March, 1989)

GUIDANCE, STATEMENTS, AND INFORMATION FROM THE BOARD OF DIRECTORS

November 1996

  • The Board encouraged interaction with other societies (Jan, 1987)
  • Refund Statement should be developed for technical conference. (June, 1987)
  • Board approved up to one day of two parallel sessions for the 1990 Annual Meeting. (Mar, 1989)
  • Executive Director Job Description – available upon request to the Society’s principal office. (Feb. 1992)
  • Nominating committee should be aware of the role of each Board member and try to fill this role with the new member. (June, 1988)
  • The nominating committee should advertise for potential candidates for the Board in the Newsletter. (Mar, 1989)
  • ASPE Newsletter and calendar of events should be sent to a list of magazines for advertising the society. (Sept, 1988)
  • Board approved a proposal from Butterworth for a monograph series. (Oct, 1988)
  • The Board encourages the development of Regional Chapters (Sept, 1988)
  • Board approved Roger Haas’ application for an ASPE Chapter in Rochester, NY (Oct, 1988)
  • Service Award – An award for Service to the society was instituted. (July, 1989)
  • Abstract requirements for conference papers:
    -An abstract with a 2 page limit in pdf format is to be provided to the conference organizing committee prior to the published deadline.  This abstract will be used by the organizing committee to select papers for the oral and poster sessions for the conference.
    -On or before the designated deadline date, a 4 to 6 page extended abstract in pdf format is to be provided to the Headquarters for publication in the Conference Proceedings.  This abstract is to follow the format described on the ASPE web page.
    -Any additions or changes to these minimum requirements will be made on a case-by-case basis at the discretion of the conference organizing committee in coordination with Headquarters.  These abstract requirements are designed to meet the ASPE’s stated objectives to archive and disseminate precision engineering technology.   (May 20, 2013)
 

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